Annual Meeting and Election of Officers February 2, 2022
ZOOM Meeting 6:30 to 8:15; Sign in is at 6:20PM MST
Meeting Protocol and Procedures:
Edit and/or modify your user name in the chat and participant window: state your name and Neighborhood Association. This makes it easier to take attendance and keep a record of members attending the meeting. Repeat this procedure in the chat. All chat statements are directed to the Officer (President) conducting the Zoom Meeting and are recorded with the meeting.
Use the ‘Raise Hand’ feature: If you raise your hand manually, it is very difficult to see you and call on you in a timely manner.
The Current Bylaws govern the election and are excerpted below: Article II MEMBERSHIP
MEMBERSHIP of the coalition: Any neighborhood or homeowners association registered or recognized with the Office of Neighborhood Coordination or with Bernalillo County and within the boundaries shall be eligible for membership. New overlapping neighborhood association boundaries of more than 50% are strongly discouraged.
REPRESENTATION: Members shall designate a primary and alternate representative to represent that association at all coalition meeting. A list of those representatives shall be submitted in writing to the Secretary of the coalition. All changes must also be in writing and submitted prior to the next Coalition meeting.
VOTING: Any neighborhood or homeowner's association eligible for membership in the Coalition and has paid the required membership dues and verifiable proof of eligibility as set forth above, shall be a member and is entitled to one (1) vote after 30 days. No member shall be allowed to vote on any matter before the Coalition, unless dues have been paid. No member shall be allowed a vote for the election of officers at the Annual Meeting unless having been a Coalition member for three (3) consecutive months. Voting may be conducted by roll call or secret ballot of members present as requested by any member.
DUES: Membership dues shall be determined by the Board of Directors. The Board of Directors shall determine membership dues annually, at the end of the fiscal year. Annual dues shall be submitted to the Treasurer and are due in January of each year. Dues may be prorated by fiscal quarter if a newly formed or existing association joins the Coalition after January.
FISCAL YEAR: The Coalition's fiscal year is from January 1 through December 31.
6. ASSOCIATE MEMBERSHIP: Any neighborhood or homeowner's association within the County of Bernalillo supportive of the goals of the Coalition is eligible to participate in the Coalition as a non-voting associate member.
Article III BOARD OF DIRECTORS
BOARD OF DIRECTORS: The government of the Coalition shall be vested in a Board of Directors consisting of one (1) primary and one (1) alternate representative designated by each member association. Vacancies are to be filled by the affected member association, and such replacement directors serve for the remaining terms of their predecessors. Each member association may also have an alternate representative attend meetings in the absence of the designated representative.
MEETINGS: The Annual Meeting of the Coalition shall be held in February of each year, and officers shall be elected at the meeting. The date, time and place of the Annual Meeting shall be set by the Board of Directors and announced to the membership by mail and/or email at least fourteen (14) days before the meeting. Regular meetings of the Coalition shall be held a minimum of six (6) times a year. The Board of Directors shall set the date, time, and place of regular meetings. Special meetings of the Coalition may be called by the President or any three (3) directors, and shall be held at a time and place set by the individual(s) calling the meeting. Notice for any special meeting shall be at least twenty-four (24) hours before the meeting...
QUORUM: A quorum, consisting of a majority of the member associations shall be required at all times when motions are raised requiring a vote. If a quorum is not evident the Secretary shall conduct a voice roll call to determine if a quorum exists. A quorum is not required for adjournment when the Directors agree that all business on the published agenda is concluded, or if a quorum cannot be obtained. A quorum is not needed to conduct business not requiring a vote.
Information on the voting system is being sent to each primary member. Please let Becky Davis know via the same email if an alternate member is voting in the Annual Meeting ***********************************************
6:20: Meeting Sign in
6:30: Welcome and Attendance
6:40: Elections Committee
8:15: 2022 President’s Summary